FOIA / PUBLIC RECORDS / OPEN MEETINGS
The AI-native transparency platform for government.
Govflo runs public records requests and open meetings from intake through to release. One platform for federal FOIA, state public records law and local ordinances, configured to the statute that governs each request.
Already on state price agreements, so procurement can move without running a new RFP.
Buy on existing state price agreements
Fully managed in the cloud
Intelligence built from your own decisions
Federal, state and local
Why Govflo exists
Being late is a violation. Missing a record is worse.
The real risk in a public records request is not answering slowly. It is missing a responsive record and finding out later, in court. Govflo is built for that moment. Every document is considered, every redaction has a reason, and every action is logged. The tools agencies use today have been on the market for over a decade, and none of them were built AI-native. That is the gap Govflo was built to close.
Platform
Public records, from intake to release.
Public records work is the core of Govflo today. It is where most agencies start and where the deepest tooling lives.
Every request is tagged to the law that governs it: federal FOIA, a state public records law, or a local ordinance. Govflo tracks all three separately.
Every request is tagged to the law that governs it: federal FOIA, a state public records law, or a local ordinance. Govflo tracks all three separately.
Roles
One request, three sides.
A single request touches more than one desk. Govflo gives each one its own view.
Citizen portal
Submit and track requests online.
Caseworker dashboard
Open, overdue and on-hold, against the statutory clock.
Collaborator access
Pull in external collaborators and experts.
Split and routed
Requests split into cases, scored, and hard ones routed to an expert.
Discovery
Find everything that is responsive.
Responsive records are scattered across systems no single person can search. Govflo reaches all of them.
Email sweep
Microsoft e-discovery across thousands of mailboxes.
Cloud storage
Native SharePoint and other cloud storage.
Texts and voicemail
Wherever your provider grants API access.
Paper binders
Scanned in, handled like any other document.
Body-worn camera
Transcribed and summarised, relevant sections flagged.
Redactions
Redactions you can defend.
A redaction is only as good as the reason behind it, and the reason has to survive being questioned.
Cited from precedent
Proposed from your own knowledge base, citing prior decisions.
Human sign-off
Never applied on its own; a custodian reviews and signs.
Locked once applied
Cannot be removed from the released document.
Fact vs opinion
Tag the distinction that decides what you can withhold.
Video and audio
Blur faces and mute audio in body-worn camera footage.
Audit
A record that holds up in court.
When someone challenges what you withheld, the answer should already be assembled.
Vaughn index
Compiled automatically, with document, exemption and justification.
Reproducible searches
Every search captured as an immutable record, replayable for a judge.
Chain of custody
Hash-stamped intake and a per-access custody log.
Full activity log
Every document touched is logged, with who and why.
Version history
Across every linked request.
Open Meetings
Open meetings, handled the same way.
Agendas, notices, minutes and the posting deadline attached to each, running on the same connected and audited system as public records.
Agendas and notices
Agendas and public notices with the posting deadline attached to each.
Minutes
Minutes drafted against the agenda and the record they refer to.
Shared audit trail
The same audit trail and access controls used for public records.
Defensibility and trust
Made to withstand scrutiny.
The questions that decide a records case are the ones you get asked afterwards.
Is it fact, or is it opinion?
That single distinction decides what you can withhold, and it is where records requests are won or lost in court. Govflo is built to make the call defensible, not to make it for you.
It labels each statement fact, opinion, or needs human judgment, with a confidence score, and ranks the close calls so your reviewer spends time where it matters.
Every label cites the ruling behind it, drawn from a curated per-jurisdiction library your legal team maintains. As courts rule in camera, those outcomes become new examples and accuracy grows with your jurisdiction's case law
It labels each statement fact, opinion, or needs human judgment, with a confidence score, and ranks the close calls so your reviewer spends time where it matters.
Every label cites the ruling behind it, drawn from a curated per-jurisdiction library your legal team maintains. As courts rule in camera, those outcomes become new examples and accuracy grows with your jurisdiction's case law
Your agency's intelligence, not everyone's
Every redaction your team approves, every exemption you cite, every call you make on a close question teaches Govflo how your agency works. The institutional knowledge that usually sits with one experienced custodian becomes something your whole team can draw on.
It stays yours. It is never shared with another agency and never used to train a shared model.
It stays yours. It is never shared with another agency and never used to train a shared model.
Where your data lives
Govflo runs in the cloud, so there is no server for your team to stand up, patch or maintain. Your agency's data stays isolated to your own tenant.
No data is retained by the language model and nothing is fed back into training.
No data is retained by the language model and nothing is fed back into training.
Who can see what
Role-based access and full audit logging throughout. Viewing an unredacted original can require two authorised people together, and every access is written to an immutable log.
Talk to us
See it running on your statute.
Tell us about your agency and we will set up a working session with Govflo configured to your statute.
support@dataflo.ai
A Dataflo product
New Mexico, USA
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